Free template

Construction daily report template

A blank daily report you can print today, with the same sections YakProject uses, and a plain-English guide to filling it in.

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What it is

A daily report (or daily log) is the superintendent's or foreman's record of one day on site: who worked, what got built, what arrived, what was inspected, and what got in the way. It is the first thing anyone asks for when there is a delay claim, a dispute about extra work, or an injury.

When it's required

Many contracts and specifications require daily reports, often in Division 01, and public owners commonly do. Even when no one requires one, a report written the same day is the best evidence you will have later. Check your contract for the format and when it is due.

Field by field

Project, date, report number: One report per day per job. Number them so a missing day is obvious.
Weather: Conditions at start and end of day. Weather is the most common cause of delay claims.
Manpower: Each company and trade on site, the crew, headcount, total hours, and the cost code and area they worked. Include subcontractors.
Work performed: What was done, where, and how much: quantity installed and its unit, against the schedule activity and cost code.
Equipment: Equipment on site, operating and idle hours, the operator, and any deficiency.
Materials and deliveries: What arrived, from whom, how much, the delivery ticket number and where it was put.
Inspections and tests: Who inspected what, against which spec section, the result and any corrective action.
Quality control: Preparatory, initial and follow-up inspections, deficiencies found, and who is responsible.
Safety observations: Toolbox talk topic, hazards seen, and the action taken. Record incidents separately too.
Delays and disruptions: The cause, what it affected, hours lost and what you did about it. Be specific and factual.
Visitors: Name, organisation, purpose, and arrival and departure times.
Instructions and coordination: Directions received, who gave them, and the RFI, drawing or change reference. Note verbal directions here the same day.
Signature: Whoever wrote the report signs and dates it. Don't edit a signed report; add a dated correction.

Printable version

Prints on US Letter with only the form; wide forms print landscape.

Daily report

Project

Date

Report no.

Company

Superintendent / foreman

Weather (start / end)

Manpower
Company	Trade	Crew	Headcount	Total labor hours	Cost code	Work area

Work performed
Work description	Schedule activity	Work area	Quantity installed	Unit	Cost code

Equipment
Equipment / asset	Company	Operating hours	Idle hours	Operator	Deficiency

Materials and deliveries
Material	Supplier	Quantity	Unit	Delivery ticket	Location

Inspections and tests
Inspection / test	Inspector	Specification section	Result	Corrective action

Quality control
Preparatory / initial / follow-up	Activity / deficiency	Location	Responsible party	Corrective action

Safety observations
Observation / toolbox topic	Location	Action taken	Responsible party

Delays and disruptions
Cause	Description	Affected activity	Hours affected	Mitigation

Visitors
Name	Organization	Purpose	Arrival time	Departure time

Instructions and coordination
Instruction / coordination	Issued by	RFI / drawing / change reference	Responsible party

Prepared by (print)

Signature

Date

Questions contractors ask

How long should a daily report take?

Ten to fifteen minutes on paper if you note things during the day. In YakProject the hours, quantities and deliveries recorded during the day fill the sections for you.

Should subcontractors write their own?

Often the contract requires it. In YakProject, subs on your job add their part of the report free, and their hours roll up by trade.

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The same form, filled in on the phone, kept with every revision and exported as PDF or CSV. One job is free.

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